Once administrative rules are adopted (pending as of this Course’s Edition), recordkeeping will be required for all notarial acts performed by Notaries Public and Electronic Notaries. Per administrative rule, a Notary may elect to maintain one or more journals (tangible or electronic format) in which all notarial acts for remotely relocated individuals are chronicled. Only one tangible recordbook (journal) at a time for chronicling all notarizations regarding tangible documents one electronic recordbook at a time to chronicle all notarizations regarding electronic documents. Electronic recordbook (journal) required for use by an Online Notary Public. A Notary may maintain separate journals for tangible records and for electronic records.įlorida- Not required for paper or electronic notarial acts performed for physically present principals. May be a tangible (paper) medium, or electronic. Electronic notarial acts – electronic recordbook required.ĭistrict of Columbia - Recordbook (journal) required, paper and electronic notarial acts performed by a Notary Public or Electronic Notary.

A Remote Online Notary performing remote notarizations must record each such act in an electronic recordbook (journal).ĭelaware- Paper notarial acts – not required. Thumbprint of the signer is required for any instrument affecting real property, and powers of attorney.Ĭolorado- Recordbook required, paper and electronic notarial acts. Only one active, sequential recordbook may be used and should be kept in a secure location under the direct control of the Notary. Electronic recordbook (record, journal) required, Electronic Notaries performing an online notarial act.Ĭalifornia- Recordbook required, paper and electronic notarial acts. Effective 6-30-22, records of electronic notarial acts may be maintained in one paper recordbook or one or more electronic journals.Īrkansas- Not required, paper notarial acts. Notaries authorized to perform remote online notarizations must maintain records of those notarizations in one or more electronic journals (not paper). Electronic Notaries (officiating for a physically present individual) must record all electronic notarizations in their bound paper journal. In that case, two separate journals, one for each type of record, must be maintained. The Notary must keep one paper recordbook (journal) at a time, unless one or more entries are not public records.

Recordbook (journal) required for Notaries Public performing remote online notarizations at least one recordbook in a tangible medium one or more electronic journals allowed for recording remote online notarizations.Īrizona- Recordbook required, paper and electronic notarial acts. See “Remote Online Notarization-Recordkeeping Required” later in this chapter, and consult state statutes and administrative rules for details.Īlaska- Not required for most Notaries. While not specifically noted here, Remote Online Notaries are typically required to retain an audio-visual recording of each remote online notarial act. “Electronic notarial acts” include those performed for physically present and remotely located individuals, where authorized. Consult your state statutes or administrative rules for a complete review of all recordbook (journal) requirements, including information that must be entered into every recordbook entry, retention requirements and specifications for each recordbook format/type. NOTARY PUBLIC RECORDBOOK (Journal) REQUIREMENTS

Notary journal with privacy guard